Privacy policy statement
This Privacy Statement provides an overview of which personal information will be collected from you when visiting the MICROBIOMES4SOY website, and how this information will be processed and used.
Your personal data are processed in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals regarding the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation), and Belgian Law of 30 July 2018 on the protection of natural persons with regard to the processing of personal data.
1. What personal data do we collect?
The information collected, including personal and non-personal data, could include:
Via Brevo, Microsoft forms, Zoom registration form:
- Individual name and surname,
- Name of the organization (when corresponds)
- Form interaction
- Username,
- Email address,
- Gender,
- Country of residence
Via Matomo:
- IP address
- User ID
- Location of the user
- Date and time
- Title of the page being viewed
- URL of the page being viewed
- URL of the page that was viewed prior to the current page
- Screen resolution
- Time in local timezone
- Files that were clicked and downloaded
- Link clicks to an outside domain
- Pages generation time
- Country, region, city
- Main Language of the browser
- User Agent of the browser
2. How do we collect your data?
We collect your data and process data when you:
- Visit our website
- Subscribe to receive our news (by completing a Brevo form)
- Complete a survey (on Microsoft Forms)
3. How will we use your data?
The collection and subsequently processing of the personal information are necessary for the following purposes:
- To update relevant contents on the website and social media channels
- To report on the progress of the project to the potential funders
- To email you with news about the project and related topics
- To enable the interaction on the website (i.e., sharing function)
- To register for and enable the participation in events, workshops, etc.
4. What is the legal basis for the processing?
The data subjects are invited to provide their personal information through an online form. The legal basis for this processing operation is consent.
The processing of personal data with Matomo is based on legitimate interests: processing your personal data is helping us identify what is working and what is not on our website. For example, it helps us identify if the way we are communicating is engaging or not and how we can organize the structure of the website better. Your data will be used only to improve the user experience on our website.
You can withdraw your consent at any time until one month before the end of the project, by writing an email to the following address: info@microbiomes4soy.eu, however that will not affect the lawfulness of the processing of your personal data prior to such withdrawal.
5. How do we store your data?
Your data is securely stored by the European Food Information Council (EUFIC) on a password-protected server in France. Only authorized people can access the information.
Your data will be stored until the end of the project (31st December 2028). Once this period has expired, your data will be deleted.
6. Who is responsible for the data processing?
The Controller for this processing operation is the MICROBIOMES4SOY project partner EUFIC.
For potential surveys run by different MICROBIOMES4SOY partners, please see the survey consent form for information on specific data processing.
7. Recipients of personal data
Only defined EUFIC, AIT and EQY staff working on the MICROBIOMES4SOY project are allowed to process the personal information. Other project partners will be able to access to specific data if the purpose is specified and consent is given by users in advance.
All recipients of the data are reminded of their obligation not to use the data for any further purpose other than the ones for which they were collected.
The personal information collected will not be communicated to third parties, except where necessary for the purposes outlined and to the entities identified above or otherwise specified.
The collection and part of the processing of personal information are carried out through:
You may choose to prevent this website from aggregating and analysing the actions you take here. Doing so will protect your privacy, but will also prevent the owner from learning from your actions and creating a better experience for you and other users.
8. Social media interactions
The MICROBIOMES4SOY website integrates social media interactions allowing to share the project’s website content on social media platforms and other related actions. By using these interactions, your personal data may be shared with a wide audience including, in some cases, those who are not logged on to the specific social media selected.
The applicable data protection provisions of the social media integrated in the MICROBIOMES4SOY website may be accessed under the following links:
9. Will the personal data be transferred to countries outside the European Economic Area without an adequate level of data protection?
The MICROBIOMES4SOY website contains links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy.
10. What are your data protection rights?
You have the right to access your personal data, which is the right to obtain confirmation about your data processed by EUFIC and the right to rectification of any inaccurate or incomplete personal data. You have also the right to object or restrict to the processing or request the removal of your personal data, which will be implemented as soon as your specific request will have been deemed legitimate.
If you have any queries concerning the processing of your personal data, you may address them to the data Controllers. You will find the address in the section ‘Contacts’ below.
11. Changes to our privacy policy
MICROBIOMES4SOY keeps its privacy policy under regular review and places any updates on this web page. This privacy policy was last updated on 20/06/2024.
12. Contacts
All your requests concerning your data protection rights should be addressed to:
European Food Information Council (EUFIC)
Rue Belliard 2A, 1040 Brussels, Belgium
Darya Silchenko (darya.silchenko@eufic.org).
You have at any time the right to lodge a complaint to the Belgian data protection authority at:
Autorité de protection des données
Rue de la Presse 35, 1000 Brussels, Belgium
contact@apd-gba.be.
